For the week of 12.13.10

Facility Set-Up

Overview

 A facility represents a school or other licensed user in KeepnTrack. You can potentially have many licensed facilities under one account, which is typical in a school district. Facilities allow customization of access and preferences so each school operates in an appropriate manner. To function properly you must create at least one facility and all operators must be assigned to at least one facility.

Creating a New Facility

Under the Account tab click on the Facilities subtab. Under Tools click on “Create a new Facility”. The fields in blue are required fields. Once you have entered in the needed desired information click on the Add button.

Facility Preferences

If you only have one facility it may be unnecessary to modify any information in the Preferences section. This is because the preferences set up in the Account subtab will be used and the Facility Preferences would only be redundant. Facility Preferences are used to ADD TO any existing Account Preferences. So in a school district the Preferences that are common to all school should be added under the Account subtab and then exclusive Preferences for each school should be added in the Facility Preference subtab.

When first looking at the Facilities Preferences it appears that there are no preferences set because none appear. It is important to understand that any preferences added to the Facilities subtab will ADD TO the exiting Account Preferences, but that these added preferences will only effect the particular facility under which they are created.